Who is a Zapier Specialist – How to Hire One?

Have you ever heard of a Zapier expert? They are consultants, freelancers, and agencies that can help you to perform tasks through automation. You can use Zapier to automate tasks that you do often. This is through connecting apps like Gmail to Zapier to automate sending of emails to various colleagues. You won’t have to do it manually. 

Imagine this is without using any kind of code – no worries if you aren’t a programmer! In this context, when an event happens in one app,  Zapier can tell another similar app to do the same. That’s where a Zapier specialist comes in – to help make the automation process easier for you.

Who is a Zapier Specialist?

Zapier specialists make the automation process in your business easier. They can either be a team or individuals. It just depends on your preference. Working with them can reduce the friction and frustration that can occur in the workplace. As an office manager, if you are working with a large team or a department – you will need to supervise the various individuals, assign work, and show them what to do. However, with automation, that task will be made easier. 

Scenario: Each month, it is compulsory for the employees to submit their monthly reports for the work done. However, at times, some may forget and you have to remind them. Keeping track of each employee who has sent the documents and who hasn’t can be hectic. Not only is it frustrating, but can cause friction. However, a Zapier specialist can come up with a solution to connect your Google document management system with Zapier to alert you whenever a document is uploaded and send reminders when a certain user doesn’t send a document in time. 

Automated workflows will allow you to schedule tasks to be performed at a particular time. The automated workflows will connect the business processes from different people and systems. To get all the benefits, consult a Zapier specialty like Gavin Wiener, say your needs, and wait for him to do the automation for your workflow.

These professionals specialize in connecting different apps through zaps, automate processes, simplify processes, integrate forms, integrate web apps & web APIs, optimize systems, lead management, streamline sales, streamline services, and improve customer experience. 

How can Zapier specialists scale your company?

Automation makes processes and tasks easier to do. Let’s take the example of the office scenario, there are monthly reports to be collected, employees to be reminded to send the documents, and submission to the relevant personnel. 

With automation, you can easily schedule reminders, a specific cloud document collection point, and automated submission. That makes work easier. Once you identify a Zapier specialist like Gavin Weiner that you can work with. Explain your:

• Company goals, mission, and objectives
• Target customers and employees status
• Major functions of your company
• Major duties and responsibilities
• Major challenges in the workflow
• Applications and software used by your company.

Remember to say your needs. How would you want them to simplify your workflow? Once they understand your company goals they will be in a better position to know how best to increase your clients, decrease expenses, and save on time. 

Additionally, with their help, you can automate tasks that you do often like sending weekly reminders, moving information from one app to the other, and copying emails to a spreadsheet. You can automate the tasks to be done automatically. 

How automation will boost your business:

Ultimately, automation for different processes will improve efficiency through connecting systems, people, and content. This reduces any kind of human errors because automated systems tend to be very accurate. You will note your team working faster and smarter.

Save money and time

Work that would have been done by different people can be done by automation. This is also with the accuracy of the data provided. Imagine saving 20 hours per week through automating the administrative tasks. Saved hours = Saved expenses!

Take the example of bots; whenever someone opens your website, they get a notification from the “help bot” on any issues through automated responses. This is as compared to the traditional methods in which customer support personnel had to be available. Unless in personalized issues.

However, automated responses help to reduce the time that would be used to reply to a wide variety of customers with different issues. Many times the issues are normally repetitive and they can be redirected to the FAQ or Blog section.

Reduce repetitive tasks

Let’s say your company deals with selling electronic products. Imagine having to explain to every customer what to do while on the site. This is from adding to cart, checking out, creating an account, and so on. 

Instead, you can have a bot with the frequently asked questions and answers for each. If there are any complicated questions – they can be sent via email to be attended to by customer support. What more could you ask for?

Why should you work with a Zapier specialist? 

Zapier typically optimizes workflows by connecting different apps through zaps workflows. Moreover, you won’t need any coding experience, you just need to choose a trigger, define an action, and the automation is ready. However, consulting a Zapier specialist is the best option. Doing it by yourself can cost you more than you think!

Yes, they don’t know everything, but they know how to explore all the applications. Even though certain applications do need in-depth knowledge, they know what’s best. As long as the app is available on Zapier the automation process can be done easily. This is how they can help you:

Integrate apps

Would you want to integrate CRM software with a project management tool? You can use Zapier to create a connection between the two. Yes, you will still need the two independently but you can still control it through the project management tool. Nonetheless, you just need to connect the two different accounts and create corresponding tasks in both. 

SEO monitoring

If you are using an SEO monitoring tool like SEMrush to crawl, analyze and check your website. The Zapier specialist can help you integrate it with the Zapier. Hence, it becomes easier to fix website issues when they pop up. 

A task will be created in SEMrush that is then connected with Zapier. Whenever an issue occurs, it notifies the relevant personnel to work on it. Without necessarily having to do it manually. The website developer will solve it on their own. This reduces the need for manual checking of any website issues and notifying the developer to fix them.

Track hours automatically

If working remotely, tracking everyone’s logged-in times can be frustrating. Compiling can even make it harder. There is a solution to that! You can automate the process using a tool like Toggl that can be used to log entries to a Google sheet using a zap.  This will make the data more organized and easy to bill clients. All the users can log in their time trackers in the same spreadsheet. This makes it easier to track worked hours.

Automate social media posts

Social media is a great way to interact with your customers and acquire new ones. However, the integration with the different social media accounts like Instagram, Twitter, Pinterest, and Facebook is minimal. 

Hence, you can create a zap that connects Facebook pages to Twitter – whenever you create a post on Facebook, a tweet is automatically created. This makes it easier to share content on different social media accounts. 

Invest well in your social media sites as they will help to create a larger client base. The more you engage people on social media, the more your company gets exposure.

Use with Google apps

You can use Zapier to automate Google Apps functions. However, at first, you will need to identify the tasks that you would want to automate. These should be the repetitive ones, happen on a schedule, and involve moving information from one app to the other. 

Most of the Google apps are readily available on the Zapier platform. Fortunately, there are more than 20 Google apps on the Zapier platform like Gmail, Google Sheets, Google analytics, and much more. 

In this, you will be able to automatically send email notifications, track information in a Google Sheet, add events to your calendar, respond to reviews on Google My Business, and automate your Google ads campaign.

Best places to find Zapier specialists 

You can find them in different places; these include the Zapier platform, Upwork, Fiverr, Toptal, Usource, No-code experts, Arc, and other platforms. These are some of the best freelancer platforms that you can get them. 

Working with a Zapier specialist can enable you to have the same “lightbulb” experience as a client of ours named Florentin, from spending hours a month onboarding new clients, to just minutes.

Florentin is an online spiritual coach. He found that he was spending almost a hour onboarding every new client, creating documents, spreadsheets from templates, folders in Google Drive, etc.

It was frustrating, he was spending more time on admin than actually working with clients, the thing he is actually passionate about.

With an automation that we setup, he simply fills out a Google Form now whenever he has a new client, and now all those tasks he had to do before, happen in the background, and the new client receives a welcome email with links to all their new documents setup.

Conclusion

Zapier is a platform that lets you connect different apps and software for automation.  You can use Zapier to set up workflows that are called zaps. Additionally, automation will boost your business’s success. The Zapier specialist can help automate the Google apps for you!

No more worries about repetitive tasks, friction with colleagues, frustration, or scheduling. With Zapier, all these will be automated.